Scheduler - How to Use Scheduler in Konnectify

Scheduler allows you to trigger your Konnectify connectors at specific times or intervals, enabling time-based automations that run automatically without requiring external events. This powerful feature lets you build scheduled workflows for recurring tasks and routine operations.

Time to complete: 10-15 minutes
 Difficulty: Beginner
 Prerequisites: Basic understanding of connector creation

What You'll Need

Before you begin, ensure you have:

• An active Konnectify account

• Understanding of when you want your connector to run (specific times, intervals, or frequencies)

• Knowledge of your timezone for accurate scheduling

• Planned actions that should execute on the schedule

Understanding Scheduler

Scheduler in Konnectify is a time-based trigger that runs your connectors automatically at defined intervals or specific times. This tool enables you to:

• Run connectors on a regular schedule (hourly, daily, weekly, etc.)

• Automate recurring tasks without manual intervention

• Execute workflows at optimal times for your business

• Perform routine data syncs and updates

• Generate reports at scheduled intervals

• Send periodic notifications or reminders

Key Components of Scheduler

• Set Occurrence – How frequently the connector should run

• Time Offset – Fine-tune the exact minute within the hour/day the connector runs

• Timezone – Ensure the schedule runs according to your local time

• First Execution – When the scheduled connector will run for the first time

• Weekend Exclusion – Option to skip weekend executions

When to Use Scheduler

Scheduler is ideal for scenarios such as:

• Daily reports: Generate and send reports every morning

• Regular data syncs: Sync data between systems every hour or daily

• Periodic backups: Back up data at scheduled intervals

• Reminder notifications: Send weekly or monthly reminders

• Routine maintenance: Perform cleanup tasks on a regular schedule

• Time-based updates: Update records at specific times

• Batch processing: Process accumulated data at set intervals

Step 1: Create a New Connector with Scheduler

Navigate to Connector Creation

1. Log in to your Konnectify account

2. Click the + New button to create a new connector

3. The connector creation interface opens

Select Scheduler as Your Trigger

1. In the "Configure your Trigger" modal, click on the Tools tab

2. You'll see the available Konnectify tools, including:

   • Scheduler – Configure your scheduler

3. Click on Scheduler to select it as your trigger

Step 2: Configure Schedule Occurrence

After selecting Scheduler, the configuration panel opens on the right side.

Access the Configuration Panel

The panel displays:

• Trigger App: Scheduler

• Set Occurrence: Dropdown to select frequency

• Time Offset: Fine-tune the execution time

• Timezone: Set your timezone

• First Execution at: When the schedule starts

• Exclude weekends: Optional weekend exclusion

Select Your Schedule Frequency

1. Under Set Occurrence (marked with *), click the dropdown menu

2. Choose how often your connector should run:

   • Every Hour – Runs once per hour

   • Every Day – Runs once per day

   • Every Week – Runs once per week

   • Every Month – Runs once per month

   • Custom – Define a custom schedule (if available)

3. In the screenshot example, Every Hour is selected

Step 3: Set Time Offset

The Time Offset allows you to specify the exact minute within the hour or time of day when the connector should run.

Configure Time Offset

1. Under Time Offset (minutes) (marked with *), click the dropdown or input field

2. Select or enter the minute offset:

   • For hourly schedules: Choose the minute past the hour (0-59)

   • For daily schedules: This might represent time of day

   • In the screenshot example: 15 is selected (runs 15 minutes past each hour)

Understanding Time Offset

For "Every Hour" schedules:

• Time Offset: 0 → Runs at the top of each hour (1:00, 2:00, 3:00, etc.)

• Time Offset: 15 → Runs at quarter past each hour (1:15, 2:15, 3:15, etc.)

• Time Offset: 30 → Runs at half past each hour (1:30, 2:30, 3:30, etc.)

For "Every Day" schedules:

• The time offset determines what time of day the connector runs

• Example: Offset might represent hours and minutes (e.g., 9:30 AM)

Step 4: Set Your Timezone

Timezone ensures your connector runs at the correct local time, especially important for businesses operating across multiple time zones.

Configure Timezone

1. Under Timezone, click the dropdown menu

2. Select your timezone from the list:

   • The list includes all standard timezone options

   • Format typically shows offset and timezone name

   • In the screenshot example: (GMT+0:00) UTC is selected

3. Common timezone examples:

   • (GMT-8:00) Pacific Time (US & Canada)

   • (GMT-5:00) Eastern Time (US & Canada)

   • (GMT+0:00) UTC

   • (GMT+1:00) Central European Time

   • (GMT+5:30) India Standard Time

Why Timezone Matters

• Ensures schedules run at intended local times

• Critical for time-sensitive operations

• Accounts for daylight saving time changes

• Allows coordination across distributed teams

Step 5: Review First Execution Time

The First Execution timestamp shows when your scheduled connector will run for the first time.

Understanding First Execution

1. Under First Execution at, you'll see a date and time display

2. This shows when the connector will make its initial scheduled run

3. In the screenshot example: 19/01/2026 11:35

4. This is calculated automatically based on:

   • Your selected occurrence frequency

   • The time offset you configured

   • Your chosen timezone

   • The current date and time

What This Means

• The connector will start running on the displayed date/time

• Subsequent runs follow your configured schedule

• You can activate the connector now, and it will wait until this time

• If this time has already passed, it will run at the next scheduled interval

Step 6: Configure Weekend Exclusion (Optional)

Weekend exclusion allows you to skip connector executions on Saturdays and Sundays, useful for business-hours-only automations.

Enable Weekend Exclusion

1. Locate the Exclude weekends (Saturday and Sunday) checkbox

2. Check the box if you want to skip weekend executions

3. When enabled:

   • The connector will not run on Saturdays

   • The connector will not run on Sundays

   • Normal schedule resumes on Monday

When to Use Weekend Exclusion

• Business reports that aren't needed on weekends

• Data syncs for office operations

• Notifications to team members during work days only

• Any automation relevant only during business hours

Note: Leave unchecked if you need 7-day-a-week operation

Step 7: Add Actions to Your Scheduled Connector

With the Scheduler configured, you can now add actions that will execute on your defined schedule.

Visual Workflow Structure

Your workflow canvas shows:

• Node 1: Scheduler - Configure your scheduler (your trigger)

• Node 2: Gmail - Send Email (example action)

Show Image

Add Your Actions

1. Click the + button below the Scheduler node

2. The "Configure action" interface appears

3. Select the app and action you want to perform on schedule

4. Configure the action as needed:

   • For data fetching: Set parameters for what data to retrieve

   • For notifications: Configure recipients and message content

   • For updates: Define what changes to make

   • For reports: Set up report generation parameters

Step 8: Save and Activate Your Scheduled Connector

Review Your Configuration

Before saving, verify:

• ✓ Schedule frequency is set correctly (Every Hour, Every Day, etc.)

• ✓ Time offset is configured for desired execution time

• ✓ Timezone matches your location

• ✓ First execution time is appropriate

• ✓ Weekend exclusion is set according to your needs

• ✓ Actions are properly configured

Save Your Configuration

1. Click the Continue button in the Scheduler configuration panel

2. Your Scheduler trigger is now configured

3. Complete your action configurations

4. Click Save in the top-right corner to save the entire connector

5. Give your connector a descriptive name (e.g., "Daily Sales Report - 8AM", "Hourly CRM Sync")

Activate the Connector

1. Toggle the connector status from Inactive to Active

2. Or click View and activate from the connector details page

Once activated:

• Your connector will wait until the First Execution time

• It will then run automatically according to your schedule

• No manual triggering is required

• All executions are logged for monitoring