Gmail

Gmail + Konnectify

Gmail Integration with Konnectify

Connect to Google’s email service to automatically read new inbox messages, send emails, and keep your email workflows moving across the tools you already use.

Emails 1 Triggers 1 Actions

ON THIS PAGE

→ What is Gmail? → API & Authentication → How to connect → Triggers (1) → Actions (1) → Popular automations → FAQ

What is Gmail?

Gmail is Google’s email platform used by individuals and organizations to send, receive, and organize messages with labels and powerful search.

By integrating Gmail with Konnectify, you can turn new inbox activity into automated workflows (alerts, logging, routing), and you can also send emails from automated processes—without switching tools.

NEW TO GMAIL?

Create a Gmail account

Set up Gmail to start sending and receiving email in minutes.

Go to Gmail →

NEW TO KONNECTIFY?

Build your first workflow

Connect apps, map fields, and automate Gmail in a few steps.

What you can automate

• Detect new messages arriving in your inbox

• Send outbound emails from a workflow

• Route emails to downstream systems (CRM/helpdesk)

• Trigger notifications when important emails arrive

• Build approval flows based on email content

• Keep audit trails by sending email confirmations

API & Authentication

Authentication method: OAuth 2.0 authorization

Konnectify connects to Gmail using OAuth 2.0. During setup, you’ll sign in with Google and grant access. Konnectify stores tokens needed to keep the connection active (including offline access where supported) and does not store your Google password.

What this integration can do

Read new emails from your mailbox (INBOX polling trigger).
Send email messages on demand from workflows.
Operate with full Gmail scope: https://mail.google.com/ (broad access to Gmail features).

Important

Google API quotas and Gmail sending limits still apply. If you process high-volume inboxes or send large batches of emails, design your workflows to handle retries and backoff, and consider filtering and batching in downstream steps where possible.

Official docs: Gmail API documentation

How to connect Gmail to Konnectify

Prerequisites

A Gmail or Google Workspace account with access to the mailbox you want to automate.
A Google Cloud OAuth app with a Client ID and Client Secret.
Ability to complete OAuth consent (and admin approval, if your organization requires it).

Add Gmail to a Workflow

Create or open a workflow in Konnectify.
Select Gmail as your trigger app or action app.

Authorize via OAuth 2.0

Enter your Google OAuth Client ID and Client Secret when prompted.
Click Connect, then sign in to Google and grant Gmail access.
Allow “offline access” if requested so Konnectify can run workflows in the background.

Configure the Trigger or Action

Choose a trigger (e.g., new inbox email) or an action (e.g., send email).
Map required fields and add optional values as needed.
Save your step configuration.

Heads up

When using broad Gmail permissions (https://mail.google.com/), your Google Cloud project may require OAuth consent configuration and (in some cases) verification, especially for production use in an organization.

Test the Workflow

Run a test to fetch a sample email (for triggers) or send a test message (for actions).
Verify outputs and mapped fields before moving on.

Activate the Workflow

Turn on the workflow.
Monitor initial runs to confirm expected behavior.

Triggers 1

This integration includes 1 trigger. Triggers run using polling, meaning Konnectify checks Gmail at a regular interval for new items.

Emails 1 triggers

New Email

Polls for new emails in the INBOX.

Actions 1

Use actions to send messages and drive outbound email steps from any workflow.

Emails 1 actions

Send Email

Creates and immediately sends a new email.

Popular automations

Here are a few common workflow patterns you can build with the available Gmail trigger and action.

Auto-acknowledge new inbound emails

Send an immediate confirmation email when a new message arrives in your inbox (useful for shared mailboxes and intake forms).

New Email → Send Email

Escalate VIP emails to the right team

When a new email arrives, use downstream steps (filters/conditions) to detect VIP senders and forward a formatted notification email to an on-call address.

New Email → Send Email

Create a reply loop for queued processing

Use a new email as the intake event, run processing in later steps, then email the final result to the original requester.

New Email → Send Email

Daily digest email for new inbox items

Trigger on new emails and aggregate them in your workflow, then send a periodic digest to stakeholders.

New Email → Send Email

FAQ

How does Konnectify authenticate with Gmail?

Gmail uses OAuth 2.0. You’ll connect by signing in to Google and approving access. Konnectify uses authorization tokens to access Gmail and does not store your Google password.

Which Gmail / Google Workspace plans are supported?

Both consumer Gmail accounts and Google Workspace accounts can work, as long as the Google Cloud OAuth app and organizational policies allow the requested Gmail scope. Some Workspace domains may restrict third-party OAuth apps until an admin approves them.

Is the “New Email” trigger polling or webhook-based?

It’s a polling trigger. Konnectify checks your INBOX on an interval and emits new emails that were not previously processed.

How do I prevent duplicate processing of the same email?

The trigger supports cursor-based processing (state tracking) so Konnectify can continue from the last seen email. For extra safety, add a deduplication step downstream (for example, store processed Gmail Message IDs in a datastore).

What happens if Gmail rate limits my requests?

If Google returns quota or rate-limit responses, workflows may retry depending on your workflow and platform behavior. To reduce throttling, limit polling frequency where possible and avoid high-volume sends in a tight loop.

Can I connect multiple Gmail accounts?

Yes. Create separate Gmail connections in Konnectify—each authorized to a different Google account—then select the appropriate connection per workflow step.

Will “Send Email” appear in my Gmail Sent folder?

In most Gmail API-based sends, messages are sent from the authorized mailbox and are expected to be recorded in Sent Mail. If your domain uses special compliance rules, routing, or delegation, behavior may vary—test with the exact account you plan to use in production.

Ready to automate your Gmail workflows?

Connect Gmail to Konnectify and start building reliable email automations in minutes.

Get started free →