Apollo.io
+
Konnectify
Apollo.io Integration with Konnectify
Connect Apollo.io (sales intelligence & engagement) to Konnectify to automate CRM-grade data flows—sync contacts, accounts, deals, and tasks while enriching people and organizations across your stack.
Contacts
Accounts
Deals
Tasks
Enrichment
5 Triggers
13 Actions
What is Apollo.io?
Apollo.io is a sales intelligence and engagement platform that helps teams find prospects, enrich profiles, and manage outbound motions.
When you connect Apollo.io to Konnectify, you can keep contact and account data consistent across systems, automate deal and task updates, and enrich records at the right moment in your workflows.
This integration is especially useful for CRM and data operations teams who want reliable syncing and enrichment without manual exports.
New to Apollo.io?
Create an account to access prospecting, enrichment, and engagement features.
Visit Apollo.io →
What you can automate
•
Create and update Contacts from form fills, CRM changes, or product events
•
Sync Accounts (organizations) by website domain and keep firmographics current
•
Create and manage Deals (opportunities) in Apollo based on pipeline events
•
Create Tasks for reps when key prospect or deal activity occurs
•
Enrich People by email/LinkedIn or Apollo ID to fill missing fields
•
Enrich Organizations by domain and route enriched data downstream
API & Authentication
Authentication: OAuth 2.0 authorization
Konnectify connects to Apollo.io using OAuth 2.0. During connection setup, you’ll be redirected to Apollo.io to approve access; Apollo then returns an authorization code which Konnectify exchanges for an access token. This helps avoid sharing passwords and enables revocation from Apollo.io at any time.
API capabilities covered
- Contacts: create, find, update; detect new/updated contacts
- Accounts/Organizations: create, find, update; detect new accounts
- Deals/Opportunities: create, find, update; detect new deals
- Tasks: create; detect new tasks
- Enrichment: people enrichment, organization enrichment, person enrichment by ID
- Search: search people by job title (returns IDs)
Developer resources
For endpoint details, field definitions, and authentication troubleshooting, refer to Apollo’s developer documentation.
Apollo.io API docs →
If your Apollo workspace restricts API access by plan or permissions, ensure your user/admin has the required access.
Note on plan restrictions & rate limits
Apollo API features and quotas can vary by plan. If requests are throttled or rejected, reduce workflow frequency, add retry/backoff where supported, and avoid unnecessary enrichment calls.
How to connect Apollo.io to Konnectify
Prerequisites
- An Apollo.io account with API/OAuth access enabled
- An Apollo OAuth app (Client ID and Client Secret)
- A Konnectify account with permission to create connections and workflows
Add Apollo.io to a Workflow
- Open Konnectify and create (or open) a workflow.
- Click Add step and select Apollo.io.
Authorize via OAuth 2.0
- Click Connect and enter your Client ID and Client Secret.
- You’ll be redirected to Apollo.io to approve access, then returned to Konnectify.
Configure the Trigger or Action
- Select a trigger (for example, New Contact) or an action (for example, Create Deal).
- Map fields from previous steps into Apollo.io fields.
- If using Find actions, choose the identifier you’ll search by (ID, email, or domain).
Important
Make sure required fields are populated before creating records (for example, provide an email for person enrichment, or a website domain for organization enrichment). Incomplete mappings are a common cause of test failures.
Test the Workflow
- Run a test using sample data (or a real event for polling triggers).
- Verify the record created/updated in Apollo.io matches your expected mappings.
Activate the Workflow
- Turn the workflow On.
- Monitor early runs to confirm polling frequency, rate limits, and enrichment usage are within expectations.
Triggers
5
Apollo.io triggers run as polling checks. Konnectify periodically queries Apollo.io for new or updated records (based on the trigger) and then starts your workflow when matches are found.
Contacts
2 triggers
New Contact
This trigger fires whenever a new contact is added, fetching up to 1000 records per cycle.
Updated Contact
This trigger fires whenever an existing contact is updated in Apollo.
Accounts
1 triggers
New Account
This trigger fires whenever a new account (organization) is added in Apollo.
Deals
1 triggers
New Deal
This trigger fires whenever a new deal (opportunity) is added in Apollo.
Tasks
1 triggers
New Task
This trigger fires whenever a new task is added in Apollo.
Actions
13
Use actions to create, find, update, and enrich Apollo.io records as part of your workflows.
Contacts
3 actions
Create Contact
Creates a new contact with custom fields support.
Update Contact
Updates an existing contact's properties.
Find Contact
Searches for a contact in Apollo using their unique ID or email address.
Accounts
3 actions
Create Account
Creates a new account (organization) with custom fields.
Find Account
Searches for an account (organization) in Apollo using its unique ID or website domain.
Update Account
Updates an existing account's properties.
Deals
3 actions
Create Deal
Creates a new deal with custom fields.
Find Deal
Searches for a single deal (opportunity) in Apollo using its ID.
Update Deal
Updates an existing deal's properties.
Tasks
1 actions
Create Task
Creates a task and associates it with a user and optional contacts.
Enrichment
3 actions
Enrich Person
Enriches a person's profile using their email, LinkedIn URL, or a combination of their name and company.
Enrich Organization
Enriches an organization's profile using its website domain.
Enrich Person by ID
Enriches and returns the full profile for a person given their unique Apollo ID.
Search
1 actions
Search People by Job Title
Performs a detailed search for people and returns a list of their IDs.
Popular automations
Here are a few common Apollo.io workflows you can build in Konnectify using the available triggers and actions.
Enrich every new Apollo contact, then standardize fields
When a contact is created in Apollo, enrich the person profile and write key attributes back to the contact to keep data complete for routing and outreach.
New Contact
→
Enrich Person
→
Update Contact
Keep accounts enriched as soon as they’re created
When a new organization is added in Apollo, enrich the organization by domain and update the account with richer firmographic data.
New Account
→
Enrich Organization
→
Update Account
Auto-create a follow-up task when a deal is opened
As soon as a deal is created in Apollo, create a task for the assigned owner to complete qualification steps and ensure consistent follow-up.
New Deal
→
Create Task
Backfill enrichment for contacts after updates
When a contact is updated (for example, a new email or LinkedIn URL is added), enrich the full profile and update the Apollo contact with the latest details.
Updated Contact
→
Enrich Person
→
Update Contact
FAQ
How does authentication work for Apollo.io in Konnectify?
Konnectify uses OAuth 2.0. You provide your Apollo OAuth Client ID and Client Secret, then approve access in Apollo.io. You can revoke access later from Apollo.io (or by removing the connection in Konnectify).
Which Apollo.io plans are supported?
Any Apollo.io plan that includes API/OAuth access should work. If you see authorization or permission errors, confirm your workspace plan supports API access and that your user has the required permissions.
Are Apollo.io triggers polling or webhook-based?
All triggers in this integration are polling triggers. Konnectify checks Apollo.io at a set interval and fetches new/updated records. For the New Contact trigger, Apollo can return up to 1000 records per cycle.
How do I prevent duplicates when creating contacts or accounts?
This connector doesn’t include an explicit “upsert” action. To prevent duplicates, use a
Find Contact (by email or ID) or
Find Account (by domain or ID) step first, then branch:
- If found → Update Contact/Account
- If not found → Create Contact/Account
What happens if Apollo.io rate limits my workflow?
If Apollo.io returns throttling errors, reduce polling frequency, avoid running enrichment for every record unless necessary, and consider adding conditional logic (e.g., enrich only when key fields are missing). Also review Apollo’s API limits for your plan.
Can I connect multiple Apollo.io workspaces to Konnectify?
Yes. Create a separate Konnectify connection per Apollo.io workspace (or per OAuth app/user, depending on your policy). Then select the correct connection in each workflow step.
How should I use “Search People by Job Title” in a workflow?
Use it to build a targeted list of Apollo person IDs for downstream processing. A common pattern is:
Search People by Job Title → iterate through returned IDs → Enrich Person by ID → create/update contacts in your destination system (or update Apollo contacts).
Ready to automate your Apollo.io workflows?
Connect Apollo.io to Konnectify to sync data, enrich records, and keep your sales ops running automatically.
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