Google Forms

Google Forms + Konnectify

Google Forms Integration with Konnectify

Create forms and capture responses from Google Forms—then route new submissions into Konnectify workflows for processing, storage, and downstream automation.

Forms Responses 1 Trigger 3 Actions

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→ What is Google Forms? → API & Authentication → How to connect → Triggers (1) → Actions (3) → Popular automations → FAQ

What is Google Forms?

Google Forms is a simple way to create online forms and surveys, collect submissions, and view responses in real time. Connecting Google Forms to Konnectify lets you automatically capture new form responses and route them into your business systems—without manual exports or copy/paste.

Use this integration to trigger workflows when someone submits a form, fetch form metadata, and retrieve responses for processing, enrichment, and reporting.

New to Google Forms?

Create your first form and start collecting responses in minutes.

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New to Konnectify?

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What you can automate

• Detect newly submitted form responses

• Retrieve a form’s metadata by Form ID

• Pull all responses for a form for batch processing

• Fetch a specific response by Response ID

• Create audit logs and downstream tasks from submissions

• Keep reporting systems up to date with the latest responses

API & Authentication

Authentication method: OAuth 2.0 authorization

Konnectify connects to Google Forms using OAuth 2.0. During setup, you’ll be redirected to Google to grant access, and Konnectify receives tokens to act on your behalf. Your Google password is never shared with or stored in Konnectify.

This integration can access:

Form structure/metadata (scope: forms.body)
Read-only access to form responses (scope: forms.responses.readonly)
Basic profile information for the authenticated Google account (scope: userinfo.profile)

Rate limits & plan considerations

Google APIs enforce usage limits and quotas that vary by project and account. If you poll frequently or process large volumes of responses, you may hit quota limits. Consider increasing your polling interval, batching processing, or using cursors to avoid re-reading older data.

Official documentation: Google Forms API docs

How to connect Google Forms to Konnectify

Prerequisites

A Google account with access to the target Google Form(s)
A Google Cloud project with an OAuth consent screen configured
OAuth 2.0 credentials (Client ID and Client Secret)
Permission to grant the requested scopes for Forms and Responses

Add Google Forms to a Workflow

Create or open a Workflow in Konnectify.
Click Add step and choose Google Forms.

Authorize via OAuth 2.0

Click Connect (or Add new connection).
Enter your Client ID and Client Secret.
Complete the Google consent screen to grant access.

Configure the Trigger or Action

Select a Trigger (for example, New Form Response) or an Action.
Provide required identifiers such as Form ID (and Response ID when needed).
Map outputs into subsequent steps (e.g., parse response content, store it, or notify a team).

Important: Form IDs and Response IDs are case-sensitive. Ensure the connected Google account has permission to read the form and its responses, or tests may fail with authorization errors.

Test the Workflow

Run a test to confirm the connection and permissions are correct.
If using the trigger, submit a new form response to generate fresh test data.

Activate the Workflow

Turn the Workflow On.
Monitor the first few runs to confirm responses are being captured as expected.

Triggers 1

This integration includes 1 trigger. The trigger uses polling to periodically check Google Forms for newly submitted responses.

Responses 1 triggers

New Form Response

Polls Google Forms to detect newly submitted responses.

Actions 3

Use actions to fetch forms and responses on demand—ideal for lookups, auditing, and downstream processing.

Forms 1 actions

Get Form

Fetches a Google Form and returns its metadata if it exists.

Responses 2 actions

Get All Form Responses

Fetches all responses from a Google Form using the Form ID and returns them as a stringified JSON object.

Get Form Response

Fetches a single response from a Google Form using the Response ID.

Popular automations

Route each new submission into processing

When a respondent submits a form, immediately fetch the full response payload for validation, parsing, and routing to downstream steps.

New Form Response → Get Form Response

Keep a reporting dataset current

On each new response, pull all form responses and use them to refresh a downstream report (useful for periodic reconciliation or snapshots).

New Form Response → Get All Form Responses

Enrich responses with form metadata

When a new response arrives, fetch the form’s metadata (title, items) to help interpret answers and standardize field mapping downstream.

New Form Response → Get Form

Reconcile single submissions on demand

If you store response IDs, you can re-fetch a single response for audit, reprocessing, or troubleshooting (e.g., rerun a failed downstream step).

New Form Response → Get Form Response

FAQ

How does authentication work for Google Forms in Konnectify?

This connector uses OAuth 2.0. You’ll enter a Google OAuth Client ID/Secret and then complete Google’s consent flow. Konnectify stores access/refresh tokens needed to run the workflow, not your Google password.

Which Google Workspace / Google Forms plans are supported?

Konnectify works with Google Forms accounts that can access the Google Forms API. Availability can vary based on Google Workspace admin settings, OAuth restrictions, and API access policies for your domain.

How does the “New Form Response” trigger work?

It’s a polling trigger. Konnectify checks the form at a set interval and emits new responses since the last successful run. For best results, keep polling intervals reasonable to stay within Google API quotas.

How do I prevent duplicate processing of responses?

This connector doesn’t include an “upsert” action, so duplicates are typically handled in your workflow logic. Store and check a unique identifier (for example, the Response ID) before running downstream actions, or use Konnectify’s deduplication/guard steps if available in your plan.

What happens if Google API rate limits are reached?

If Google returns quota or rate-limit errors, the workflow run may retry depending on Konnectify’s retry policy and the error type. To reduce the chance of limits, increase polling intervals, avoid fetching “all responses” on every run, and process incrementally where possible.

Can I connect multiple Google accounts or multiple forms?

Yes. You can create multiple connections (each authorized to a different Google account), and you can target different Form IDs per workflow or per step, depending on how you structure your automation.

Why does “Get All Form Responses” return a stringified JSON object?

This action returns responses as a stringified JSON payload. If you need individual fields, add a parsing step in your workflow (for example, JSON parse) to convert the string into structured data you can map into later steps.

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