Apollo.io + Konnectify
Apollo.io Integration with Konnectify
Supercharge your outbound sales pipeline by connecting Apollo.io's massive B2B database, enrichment engine, and engagement sequences directly to your business workflows.
Contacts Accounts Deals Enrichment Sequences 5 Triggers 32 Actions
What is Apollo.io?
Apollo.io is an all-in-one sales intelligence and engagement platform that helps businesses find, contact, and close their ideal buyers. With a database of over 275 million contacts, Apollo.io provides robust lead intelligence, email sequencing, and task management tools. By integrating Apollo.io with Konnectify, you can automatically sync newly discovered leads with your CRM, trigger outreach campaigns based on customer milestones, and enrich incoming support tickets or sign-ups with complete business profiles in real-time.
New to Apollo.io?
Set up your sales intelligence workspace to access millions of verified B2B contacts and start building your outbound lists.
New to Konnectify?
Create your free Konnectify account to design custom, multi-step automations connecting Apollo.io to your entire tech stack.
What you can automate with Apollo.io and Konnectify
Push newly saved Apollo.io contacts directly into your active CRM pipeline.
Instantly enrich incoming website sign-ups with deep company and role data.
Add contacts to specific email outreach sequences based on CRM pipeline updates.
Create actionable tasks inside Apollo.io when new opportunities open up elsewhere.
Sync Apollo.io account owner assignments automatically with your internal directory.
Track sequence progression and outreach email statuses inside your reporting databases.
API & Authentication
Secure OAuth 2.0 ConnectionApollo.io uses the OAuth 2.0 authorization standard to securely link your workspace with Konnectify. This means you do not need to share or store your primary Apollo.io password. To connect, you will generate a Client ID and Client Secret within your Apollo.io developer portal, which will grant Konnectify secure, delegated access to manage contacts, accounts, and sequences on your behalf.
The integration supports extensive read and write operations across Apollo's core modules, including real-time contact updates, multi-criteria organization searches, and sequence enrollments.
Rate Limits & Plan RequirementsApollo.io enforces API call limits based on your subscription tier (Free, Basic, Professional, or Custom). High-volume enrichment and search operations can consume your API credits rapidly. If your workflows encounter rate limits, Konnectify will automatically queue and retry the operations. Please consult your Apollo.io subscription dashboard to confirm your daily and hourly API limits.
For comprehensive technical parameters, refer directly to the official Apollo.io API Documentation.
How to Connect Apollo.io to Konnectify
Prerequisites for Connection:- An active Apollo.io account with API access enabled (typically Professional or Custom plans).
- Administrator privileges in Apollo.io to generate API credentials.
- Your custom Apollo.io Client ID and Client Secret.
Add Apollo.io to a Workflow
Log into your Konnectify dashboard, navigate to the Workflows tab, and click Create Workflow. Select Apollo.io as either your trigger application or action application depending on your automation goals.
Authorize via OAuth 2.0
Click Connect Account. A secure popup window will prompt you to enter your Apollo.io Client ID and Client Secret. Once entered, click Authorize to grant Konnectify secure access to your sales data.
Configure the Trigger or Action
Select your specific trigger event (e.g., "New Contact") or action (e.g., "Enrich Person"). Map the data fields dynamically from your preceding workflow steps into the Apollo.io fields.
Configuration Note:When mapping custom fields for contacts or accounts, ensure that the data formats (such as text, numbers, or dates) match the exact field configurations defined within your Apollo.io settings.
Test the Workflow
Click Test Step to send a test payload. Confirm that the test contact, task, or enrichment data is correctly fetched from or delivered to your Apollo.io workspace without errors.
Activate the Workflow
Once the test succeeds, toggle your workflow to Active. Konnectify will now continuously monitor your Apollo.io workspace or process automation tasks in the background.
Supported Triggers 5 Triggers
Triggers detect events in Apollo.io and pass that information to other apps in your workflow. Note that these triggers operate via polling, meaning Konnectify checks Apollo.io for new or updated records at regular intervals (typically every 5 to 15 minutes depending on your Konnectify plan).
Contacts 2 triggers ▾
New ContactFires whenever a new contact is added to your Apollo.io database, fetching up to 1000 records per poll cycle.
Updated ContactFires whenever an existing contact's properties or custom fields are modified in Apollo.io.
Accounts 1 trigger ▾
New AccountFires whenever a new organization profile or target account is created in Apollo.io.
Tasks 1 trigger ▾
New TaskFires whenever a new outreach task, call, or follow-up is assigned in Apollo.io.
Deals 1 trigger ▾
New DealFires whenever a new sales opportunity or deal is added to your pipeline in Apollo.io.
Supported Actions 32 Actions
Actions represent the tasks Konnectify can execute inside your Apollo.io workspace automatically when triggered by other business events.
Contacts Module 8 actions ▾
Create ContactCreates a new contact in Apollo.io, with full support for mapping custom prospecting fields.
Update ContactModifies properties or custom attributes of an existing contact profile in Apollo.io.
Find ContactLocates a specific contact profile in Apollo.io using their unique ID or email address.
Search ContactsSearches through your Apollo.io contacts database and returns matching profiles with automatic pagination.
Update Contact StagesBulk updates the current pipeline stage (e.g., "Cold", "Replied") for multiple contacts.
Update Contact OwnersReassigns ownership of designated contacts to a selected user within your sales team.
Add Contacts to SequenceEnrolls one or more contacts into an active outreach sequence with full safety controls.
Update Contact Status in SequencePauses, resumes, or stops contact progression across active outreach sequences.
Accounts Module 5 actions ▾
Create AccountCreates a new organization record in your Apollo.io workspace, supporting custom fields.
Update AccountModifies the profile attributes or custom details of an existing organization in Apollo.io.
Find AccountSearches for an organization profile using its unique Apollo ID or its website domain.
Search AccountsRetrieves a list of matching organizations from your database using custom filter parameters.
Update Account OwnersAssigns the ownership of one or multiple organization records to a selected CRM or sales user.
Deals Module 3 actions ▾
Create DealCreates a new sales opportunity or pipeline deal with custom fields in Apollo.io.
Update DealUpdates deal details, stage, value, or close dates for an existing pipeline opportunity.
Find DealSearches and retrieves detailed attributes of a single deal using its unique opportunity ID.
Data Enrichment 5 actions ▾
Enrich PersonEnriches a lead's profile using their email, LinkedIn URL, or a combination of name and company.
Enrich Person by IDRetrieves the complete, verified contact and social profile given a unique Apollo.io ID.
Search People by Job TitleQueries Apollo's directory for contacts matching specific roles and returns a list of target IDs.
Enrich OrganizationRetrieves firmographic profiles, funding, and tech stack details using a website domain.
Search OrganizationsFinds companies in Apollo's database using filters like location, size, revenue, or tech stack.
Sequences & Outreach 5 actions ▾
Search SequencesFinds emailer campaigns (sequences) matching your search query name.
Activate SequenceApproves and activates a drafted outreach campaign sequence inside Apollo.io.
Deactivate SequencePauses or aborts execution of an active outreach sequence in Apollo.io.
Archive SequenceArchives an Apollo.io sequence that is no longer in use to keep your workspace clean.
Search Outreach EmailsFinds outreach emails created or sent through specific Apollo.io sequences.
Tasks & Notes 3 actions ▾
Create TaskCreates a task and associates it with a user and optional contacts in Apollo.io.
Search TasksSearches assigned Apollo.io tasks and automatically fetches all matching pages.
Get a List of NotesRetrieves notes associated with a contact, account, opportunity, or conversation.
Company Insights 3 actions ▾
News Articles SearchSearches news articles related to target organizations using custom filters.
Organization Job PostingsRetrieves active job listings for a specific Apollo.io organization to identify hiring trends.
Get Organization InfoRetrieves comprehensive company details and structural hierarchy by organization ID.
Popular Automations
Combine Apollo.io triggers and actions with your other systems to eliminate manual copy-pasting and build high-converting outreach pipelines.
Push Saved Prospecting Leads to CRM
Automatically sync newly added Apollo.io contacts straight into your active sales CRM pipelines to maintain a unified source of truth.
New Contact in Apollo.io → Create Lead in CRM
Enrich Inbound Sign-Ups Instantly
When a user signs up on your website, instantly pull their complete Apollo.io data profile to route them to the correct account executive.
New Sign-up in Form App → Enrich Person in Apollo.io
Trigger Sequences from Pipeline Stages
When a deal's stage is set to "Negotiation" or "Closed Lost" in your CRM, automatically enroll the contact into a tailored Apollo.io re-engagement sequence.
Deal Stage Updated in CRM → Add Contacts to Sequence in Apollo.io
Create Tasks for Customer Success Milestones
Automatically create follow-up outreach tasks in Apollo.io whenever your support desk flags a high-priority customer issue.
New Ticket Escalated in Helpdesk → Create Task in Apollo.io
Frequently Asked Questions
How does Konnectify securely connect to my Apollo.io account? ▾
Konnectify uses the OAuth 2.0 protocol to link your systems. By generating a Client ID and Client Secret inside your Apollo.io developer settings, you establish a secure connection that allows Konnectify to perform actions on your behalf without ever exposing or storing your primary account password.
Do I need a paid Apollo.io plan to use this integration? ▾
Yes, Apollo.io restricts API access and OAuth integrations to specific subscription tiers. Typically, a Professional or Custom plan with active API credits is required to perform automated contact searches, data enrichments, and sequence enrollments.
How quickly do triggers detect updates in Apollo.io? ▾
Apollo.io triggers operate on a polling cycle. Every 5 to 15 minutes (depending on your active Konnectify subscription tier), Konnectify queries Apollo's API for any new or modified records and processes them in batches.
How does the integration handle duplicate contacts? ▾
To prevent duplicates, you should use the Find Contact action first to verify if a contact already exists in Apollo.io by email address. If found, use Update Contact; if not, proceed to Create Contact to ensure clean database hygiene.
What happens if my workflow hits Apollo's API rate limits? ▾
If your workflow triggers a rate limit error from Apollo.io, Konnectify's auto-retry mechanism will pause execution, queue the affected records, and safely retry the operation once your Apollo API limit window resets.
Can I connect multiple Apollo.io workspaces to Konnectify? ▾
Yes. You can authorize multiple independent Apollo.io connections inside your Konnectify account by labeling each credentials set with a distinct name (e.g., "Apollo - US Sales" and "Apollo - EMEA Sales").
Does enrolling a contact in a sequence instantly send them an email? ▾
When you use the Add Contacts to Sequence action, the target leads are enrolled based on your campaign's settings. If your sequence's first step is scheduled as an immediate email, it will send; if it is configured with a delay or requires manual approval, it will hold in your queue.
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